CERTIFIED PROCESSES

DOCSOLUTIONS DOCSOLUTIONS is the first company authorized by the General Administration Office of Customs to image all import and export documents.

On October 20, 2009, the General Administration Office of Customs authorized DOCSOLUTIONS to image and store import/export documentation required by law from all custom agents and companies involved in foreign trade.

As part of the modernization of the Mexican customs regulations to create a transparent and efficient “Paperless Customs” system, the General Administration Office of Customs issued General Rule No. 2.13.21 for Foreign Trade, which regulates the companies that offer document imaging and storage services to customs agents and representatives. After a rigorous technical assessment, DOCSOLUTIONS obtained this certification and became the first company in the country authorized to offer these services.

Owing to the growing need to reduce operating costs and risks associated to the loss of critical documentation, as well as to demand from end users and authorities for more solid, reliable, transparent and secure operations, DOCSOLUTIONS, Mexico’s leading company in the specialty of managing paper and digital documents, information processes, workflow and safekeeping of documents, offers the foreign trade sector its “Digital Customs File” which gives exporters and importers and their customs agents access to its world class infrastructure, certified solid processes, and state of the art technology for online management, storage and consultation of the documentation that supports their operations.

Benefits for importers, exporters and customs agents:

• Reduction of fines and charges for incomplete or lost supporting documentation.

• Freeing up of space and administrative and operational outlays for storing and managing documents.

• Immediate online access to physical and digital information for management and consultation.

• Control and reliability of the documentation at hand.

• Security and confidentiality in the management of paper and digital documents.

• Wider services and better market differentiation before end users and authorities, as a modern, transparent and efficient customs operation.

• Reduced response time and greater accuracy during official audits.

• Legal and administrative confidence in customs operations and decision-making based on dependable, accurate and secure access to critical information.

DOCSOLUTIONS offers advanced solutions for the management of a company’s documents throughout their life cycle, from the initial documentation of transactions in different operating areas; the use of web technology to register, control and recover documents and files; the classification and inventory of records and the creation of data bases; and imaging and publishing, to the physical and electronic storage of documents and their final safe destruction.

As stated on official certification 800-02-00-00-00-2009-11319, dated October 20, 2009, addressed to DOCSOLUTIONS "authorization is granted to microfilm or record using magnetic media and store customs applications and documents that form the archives of customs agents and their representatives, pursuant to Section no. 2.13.21 of Foreign Trade Regulations".